Stonewood is Hiring!

Jan 19, 2017  |   Sherrick

Assistant Bookkeeper

Job Description
Initially, part-time position (building to full time eventually) to support the Finance Manager with handling client payment requests, input contractor & vendor invoices across two companies – A custom home builder and a residential remodeling contractor.
Will also support other bookkeeping responsibilities such as processing bank statements, credit card statements, general accounts payable and insurance reporting.

·         Enter all sub/vendor invoices into Quickbooks & Build Tools; verify against POs in related software

·         Prepare monthly folders with job invoices for project manager review every Monday

·        Prepare checks & lien waivers for all subs/vendors that give prompt pay discounts

·         Compile monthly invoices into project draw folders and prepare draws & payee lists

·         Collect final lien waivers and scan job folders at end of each project as needed

General Admin Invoices

·         Weekly write checks for administrative invoices that are due

Bank Statements

·         Reconcile monthly bank statements in Quick Books

Credit Card Statements

·         Match up receipts with credit card statement

·         Enter credit card charges into spreadsheet & then into Quick Books

·         Reconcile credit card statements in QB

·         Make credit card payments on line

Maintain subcontractor documentation

•          Insurance certificates – keep updated and scanned

•          Subcontractor contract agreements

•          W-9s

Insurance Reporting

·         Complete Builders Risk project worksheet showing new starts and jobs in progress

·         Submit worksheets monthly to Insurance company

This position will eventually grow to full time, replacing the Finance Manager & related responsibilities.

Skills/ Qualifications:

Familiarity with Quickbooks, Excel, working knowledge of generally accepted accounting practices, detail focused, human resources experience a plus, general office management and organizational skills


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