Bookkeeper & Office Manager
About the position
Are you an organized and detail-oriented professional with a passion for accounting and office management? Do you thrive in a collaborative environment and want to be part of a team that values excellence, innovation, and relationships? Imagine a role where your expertise in bookkeeping and organizational skills directly contributes to the success of high-profile residential projects.
If this sounds like the opportunity you’ve been looking for, please read on to learn more about this position!
Core Values
- Ethical
- Motivating Positive Attitude
- Passionate About Details and Consistency
- Humble
- Servant Leadership
- Take Initiative and Drive to Completion
Position overview
We are seeking a Bookkeeper & Office Manager to ensure smooth office operations and provide accurate financial management. This role encompasses a range of responsibilities, from handling financial tasks like QuickBooks management and construction accounting to maintaining office systems/tasks and vendor relationships. You’ll be a key team member who ensures everything runs efficiently behind the scenes working closely with the current bookkeeper.
Key Responsibilities
Accounting Competence
- Proficiency in QuickBooks Desktop and QuickBooks Online.
- Expertise in construction accounting, including processing draws, invoices, payments, and 1099s.
- Familiarity with BuildTools (BT) or similar project management systems.
- Accurate management of Certificates of Insurance (COIs), COGS accounts, warranty, and overhead invoices.
- Advanced proficiency in Microsoft Excel, Word, Adobe Reader, and Outlook.
Organizational and Managerial Skills
- Manage office systems, including phone plans, supplies, and facility needs (e.g., cleaning, lawn care).
- Execute daily office tasks such as managing the dishwasher, plants, fridge, and organizing team lunches.
- Structure and execute onboarding processes for new hires.
Customer Service and Vendor Relations
- Communicate effectively with vendors, subcontractors, and trades.
- Professionally interact with clients and greet them when necessary.
- Maintain and update COIs and vendor/trade information promptly.
Cultural Fit and Autonomy
- Demonstrate initiative and ownership of responsibilities.
- Balance working independently and collaborating with the team.
QUALIFICATIONS
- Proven experience in bookkeeping and office management, preferably in the construction industry.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Ability to manage multiple tasks effectively in a fast-paced environment.
Compensation & BENEFITS
- Salary: $60,000–$70,000, based on experience.
- Liberal PTO Policy.
- Medical and dental insurance with 80% coverage for employee-only plans (family coverage paid by employee).
- 401k plan with a 3% company match.
- Long-Term Disability Insurance